Swimming ranks fourth on the list of most popular recreational activities in America. This explains why the U.S. is home to so many swimming teams. It takes a lot of hard work and sacrifice to make any swimming team successful. With this in mind, appreciating team members is always a fair thing to do. In fact, appreciation keeps the team highly motivated. There is no better way to go about this than organizing for a swimming award ceremony. These ceremonies need meticulous planning. If an awards ceremony is something you have in mind, here are tips to help make it successful.
1. Have a Budget
With the tough economic times, it is always prudent to get value from each dime. This means that coming up with a realistic budget is among the best things you can do. For example, if you’re in need of custom designed medals, shopping around guarantees that you’ll get the most for your cash. Keep in mind that most swim team awards like custom designed medals are negotiable. It is along the same lines that being honest about your budget is crucial when visiting a supplier. Doing so ensures that they quote services and/or products that are in line with your budget and also saves time.
2. Event Design
Chances are high that you already know how you would like the swimming awards ceremony to be. Make sure that the event producer has a clear picture of this. List things like swim team banners, swim team plaques, LED displays, and widescreens. When the production team understands your vision, providing an accurate quote becomes way much easier. What if you don’t have such a vision yet? Talking to a production company will help make the event memorable.
Now that guests will grace the awards event, creating the best ambiance is a priority. When it comes to creating a proper atmosphere, you can never go wrong with music and lights. Patterned effects, up-lights, and moving lights can at times seem low-budget today. But they go a long way in making the place lively. Stage walk-ons with background music is a great way of taking the excitement a notch higher. Couple this with shiny custom designed medals and the event will be nothing short of spectacular.
Subtle music in the background is among the best ways to start a swimming awards occasion. However, go for a music genre that brings out the right mood. The sound engineer needs to have a rich music collection to use for different people. Different music for the keynote speaker and host will keep the atmosphere upbeat with each audience applauding.
4. Award Presentation
The award ceremony’s main objective is showcasing the winners. Therefore, keep awards such as custom designed medals, swim team water bottles, and personalized swim gear at the forefront. Such a setting is the best way to make sure all winners get the deserved honor. Remember that the more exposure a finalist gets, the more gorgeous the ceremony will be. In the end, there will be more entries in the future.
Don’t forget about your major sponsors and supporters as well. There is no better time to display sponsor logos than during the awards presentation. Taking full advantage of the available display screens. You can do the same during quieter times such as during dinner. This will help make the sponsors feel appreciated without interfering with the event’s overall experience.
Planning and implementing the swimming event will perhaps take months on end. Capturing every moment helps make every ounce of effort count. This is what video does best. After all, video is among the most preferred ways of sharing information these days. Capturing great footage with roaming cameras will be a step in the right direction. For example, this can include guest interviews and finalists receiving custom designed medals. A video is more than a record of the good work done. It can come in handy as a promotional tool when scouting for sponsors in the future.
Planning a swimming award ceremony can seem difficult. However, with the above tips, you now know how to go about it. Remember that early ordering of plaques and certificates is advantageous.